| Thanks so far to the current 2012 Rally Volunteers. There are still spots open - if you want to participate, it's a great way to get involved with both the club and the Rally! | |||
| Position | Qty | Volunteer(s) | |
| X | Rally Lead Person | 1 | Doug L |
| Registration Team | 3-4 | ||
| X | Registration Lead responsible for making registration come together |
1 | Diana M |
| Rally Attendee Communications emailing all communications to rally participants |
|||
| X | Check-In Station Coordinate set up, material, and manpower for rally check-in station |
1 | Diana M |
| X | Goodie Bags & Name Tags Coordinate with sponsorship team for giveaways and physical assembly of bags, including t-shirts |
1 | Diana M |
| X | T-Shirts Keep accurate count and order t-shirts and coordinate distribution at check-in |
1 | Shaun |
| Rally Web Site | 2 | ||
| X | Web Site Coordinator |
1 | Bob K |
| X | Web Site Presence Creating and maintaining website, registration process, posting sponsors, etc. |
1 | Peirre L |
| Events Team | 2-3 | ||
| X | Dinner Keep accurate count, plan menu, and give final count to catering |
2 | Mateo & Val |
| X | Raffle Main Raffle and Kids Raffle Work with sponsorship team to coordinate give-aways, secure master of ceremonies, and run raffles |
1 | Joanne |
| Vendor Night Organize sponsors and work with venue team to run vendor night |
|||
| X | Morning Staging Organize, set-up, and run morning staging area, including signage |
2 | Mateo & Val |
| Venue Team | 2-3 | ||
| X | Hotel Shop, compare and select venue |
1 | Diana |
| X | Camping Shop, compare and select camping area |
1 | Kelly H |
| Vendor Night Work with venue team/hotel for vendor night location and layout |
|||
| Trails Team | 2 | ||
| X | Trail Selection/Publication Investigate and select all trails for rally and create list for participants |
1 | Pierre L |
| X | Trail Maps Create and print trail maps for rally participants |
1 | Chuck P |
| Sponsorship Team | 3 | ||
| Securing and coordinating with potential sponsors | 2 of 3 | Shaun M Doug L |
|
| Safety Coordinator | 1 | ||
| X | Coordinate emergency medical and emergency towing contacts | 1 | Puneet |
| Trail Communications Coordinator | 1 | ||
| X | Organize on-trail communications plan for each trail, as well as outgoing and incoming group check-ins plan to ensure everyone returns safely | 1 | Craig L |
| Signage Coordinator | 1 | ||
| X | Plan and execute installation and tear-down of rally signage | 1 | Pierre L |
| Financial Officer | 1 | ||
| X | Work with chair person to set and maintain budget | 1 | Craig L |
| Marketing Coordinator | 1 | ||
| X | Work to create awareness of rally online and any other means of spreading the word | 1 | Daria MJ |